Court Services Specialist 3 | General labor and warehouse jobs

Open until filled: the closing date for this publication is “continuous”. This means that the ad will remain open until all positions are filled. However, applications are processed every Monday, starting June 13, 2022, and the announcement may be closed at any time.

Interviews: Interviews are scheduled within one week of the application deadline.

Application Tips

  • The working day expires after approximately 15 minutes of inactivity.

  • MANDATORY: A cover letter that demonstrates how you meet the minimum qualifications, special qualifications, and requested skills and attributes listed below. It is important that you attach a cover letter and provide examples of where you have performed work similar to what is listed in the requested skills and attributes. This means that a generic cover letter you’ve used to apply for other jobs probably isn’t enough to get you an interview. We read each letter and look for candidates who follow these instructions and provide the information we need to make a decision. Prepare your cover letter before starting your Workday application.

  • MANDATORY: A complete work history, either by completing the Employment History (Internal Candidate) or Work Experience (External Candidate) portion of your Workday profile, OR by attaching an updated resume.

  • Your cover letter and work history should demonstrate how you meet the minimum qualifications, special qualifications, and required skills and attributes listed below.

  • You must follow all instructions to be considered for this position.

  • Failure to provide a complete work history and cover letter may result in your withdrawal from the exam.

The Oregon Judicial Department is recruiting 3 Forensic Services Specialist to join the Tillamook County Circuit Court. Court Services 3 specialists assist with case processing, in the courtroom, with operations and with court clients. If you’re looking to change careers, the Court Services Specialist 3 position is a great way to transition into working for the courts.

Working for the courts is a unique experience and we want to hire people who understand that a career in public service is honorable and important work. The courts serve the public, and many of our clients face difficult life circumstances, high levels of stress, or confusion about their next actions. We value reliability and accuracy because we work as a team to provide access to justice for our community.

As a Legal Support Specialist 3…

Much of your day is spent performing tasks related to the court cases workflow. The workflow includes reviewing documents for accuracy, receiving documents from parties to cases and attorneys, entering case data into OJD’s electronic case management system and sharing information relating to dealings with judges and court staff. You will prioritize the majority of your work and be responsible for handling civil, domestic, probate, eviction, criminal, traffic, juvenile, mental and adoption cases from the time they are filed with the court until they are no longer active with the researcher.

You will also be assigned courtroom duties including operating recording equipment to record all events in real time, swearing in witnesses, marking and holding exhibits and exhibit logs and data entry into each case log while the court is in session. Archiving records by scanning into the court’s internal records management system and reviewing various electronic reports for data quality will be part of your duties.

You will assist the public at a public service counter and over the telephone by performing license reinstatements, providing forms and payment history, certifying copies and receiving payments by cash, credit/debit cards and checks for balances due in court. You will also write payment plans and explain payment options.

Assigned tasks may be modified to accommodate workload and organizational needs. Previous experience in a court or legal environment is preferred but not required. We welcome all applicants inspired by our work and our mission.

What can help you get a chance to interview?

It’s important to know that your app will be read by a real person, not a computer algorithm. When we read your cover letter, we want to know if you are writing to us, at OJD, and if you have met the requested skills and attributes listed below. Using a generic cover letter probably won’t get you an interview, so take the time to personalize your cover letter.

Instructions for work history / resume and cover letter

This recruitment requires a cover letter and a complete work history that meets the skills and attributes requested. To be considered for this position, you must follow these instructions:

Curriculum vitae/work history

WHERE

Cover letter

  • Attach your cover letter (not to exceed two pages) in the Resume / Resume / Cover Letter section of the application. The attached cover letter file must include your name.

  • In the body of your cover letter, please include responses to the six (6) requested skills and attributes listed below.

  • Address the cover letter “To the hiring manager”.

Failure to comply with these points above may result in the rejection of your application.

All application materials will be assessed for consistency of information, and your letter will be assessed for grammar, spelling, punctuation, and use of language in addition to demonstrated experience.

Minimum qualifications

(These must be obvious on your resume to be fully considered.)

The qualified candidate should have at least two (2) years of responsible office experience in a moderately complex office or business involving the handling of financial, administrative or legal documents.

AND

Possession of a high school diploma or GED, or equivalent life or work experience.

Special qualifications

(These should be verifiable in your application.)

None.

Required Skills and Attributes

(These should be verifiable in your application and addressed in your cover letter for further consideration.)

  • Experience answering and directing telephone calls and filing information.

  • Experience explaining processes, procedures or policies to clients with tact and professionalism.

  • Experience reviewing documents for accuracy and completeness.

  • Experience using computers to enter and retrieve information and to perform various tasks.

  • Experience in identifying, handling and securing confidential information and documents.

  • Experience handling cash and other monetary transactions, generating receipts and/or crediting accounts.

Labor conditions

  • This is a full-time position and the work schedule is currently 8:00 a.m. to 5:00 p.m. Monday through Friday. He is eligible for overtime pay for hours worked in excess of 40 per work week.

  • Occasional work outside working hours or overtime may be required.

  • Frequent telephone and in-person contact with people from diverse backgrounds.

  • Frequent contact by telephone and in person with people who may be facing difficult life circumstances, very stressful situations or trauma.

  • Regular use of the following equipment: telephone, personal computer with multiple monitors, photocopier, fax machine and scanner.

  • Long periods of sitting or standing may be required with daily data entry.

  • It may be necessary to lift up to 10 pounds of material or office equipment

FURTHER INFORMATION

Criminal background check

You will be subject to a criminal background check if you are a finalist. Adverse results are assessed on a case-by-case basis and may result in disqualification if the circumstances are directly related to job duties and responsibilities.

Eligibility for employment in the United States

OJD does not offer visa sponsorship. If you are hired, you will need to complete the US Department of Homeland Security form Form I-9 confirming that you are able to work in the United States.

Vacancies

Apply now if you are interested in this position or future vacancies. This job advertisement may be used to fill future vacancies in this job category.

Veterans Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To qualify for the preference, veterans must attach the appropriate documents after receiving an email in their Workday inbox requesting the information necessary to verify their eligibility. The action item, asking veterans to attach their documentation, will arrive after they submit their initial application materials. Check out job openings in Oregon Veterans webpage for more details, information and resources.

Driving Expectations

Because of the Oregon Judicial Department’s role in administering justice and upholding the rule of law, department employees are expected to uphold the highest standards of professional conduct and ethics in the part of their work, and also to maintain these same high standards when taking action in their

Mark M. Gagnon